Important Changes to Note
In accordance with our accreditation guidelines, any accredited program is required to inform us within 30 days of any major changes to their services or structure. This is crucial for maintaining your accreditation status and ensuring that important communications are received promptly, helping you avoid any issues with your accreditation.
Here’s a rundown of specific circumstances that require you to notify us and submit a special considerations application for approval:
Steps to Submit a Program Change
- Log into your My Network page.
- Click on “Manage Accreditation.”
- At the bottom of the page, select “Request a change to my network.”
- Indicate whether it pertains to a Network or Site change.
- Choose the appropriate application based on the type of program change needed.
- Upload all requested materials as outlined in the application.
- Submit your application once it’s complete, along with any applicable fees (only for the Special Consideration Relocation application).
- Await our review and approval.
Relocation of Services
If your program is relocating, you must submit a Special Consideration application within 90 days of the move. This application incurs a fee of $1,000, and a remote site visit will follow our review of your submission.
Required Materials for Relocation:
- A signed letter from your Network or Site, detailing the new address, previous address, effective date, and any other relevant details (like changes in bed capacity).
- Proof that the new location has a valid state license for healthcare services (such as a healthcare permit or fire inspection documents).
- Stationery, floor plans, emergency protocols, and reports on emergency drills.
If you’ve relocated less than 18 months before your accreditation expiration, you can apply for early reaccreditation.
Changes in Leadership
For any changes regarding your Network, Site, or Medical Director, you need to provide:
- A signed letter from the incoming or outgoing director indicating the change and effective date, along with a commitment to comply with the current accreditation standards.
- A copy of the new director’s medical license and board certification in sleep medicine.
- Proof of 30 AMA PRA Category 1 CME credits in sleep medicine earned in the last three years.
Updating Primary Contact Information
To change your Network Primary Contact, submit:
- A notification on official letterhead from either the Network Director or outgoing primary contact, specifying the change and effective date.
- Details of both the outgoing and new primary contacts, including their titles, emails, and phone numbers.
Program Closure
If your accredited services are closing, a signed letter from the Network or Site Director is necessary, stating the closure’s effective date and a forwarding address for future correspondence.
Name Changes
Should you need to update your sleep program’s name, a signed letter from the Network Director or Site Director is required, confirming the change and attesting to continued compliance with our accreditation standards.
Change of Ownership
For changes in ownership, submit:
- Letters from both the new and previous owners indicating the change and effective date.
- A signed letter from the Network Director confirming continued operations under current policies and compliance with our standards.
Expansion of Sleep Testing Facilities
If you’re expanding your lab’s total bed capacity, provide:
- A signed letter detailing the effective date of the expansion and total bed capacity changes.
- Photographs of the new sleep bedrooms.
- A floor plan showing dimensions of all rooms.
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For more information on sleep disorders and snoring, MedlinePlus offers excellent resources. So, whether you’re facing changes in your program or looking to improve your sleep, we’re here to support you every step of the way!